Volunteer Impact Pricing

Standard & Enterprise Editions

Pricing below includes all of the following:

Unlimited administrators

Migration consultation

24 x 5 plus weekend chat and email support

24 x 5 telephone support

Searchable knowledgebase with videos

Volunteer time clock

Ongoing software updates

Smart phone access for volunteers

Data storage in Canada

Outbound volunteer profile REST API

All prices are in Canadian dollars. For pricing in your local currency please visit one of our regional sites.

AustraliaIreland,  New Zealand United Kingdom,  USA


Initial Licensing Fee (a one-time charge)

Standard Edition Enterprise Edition
Volunteer Impact $425 $4500
Accounts* under the Enterprise n/a $295**

* Individual locations, branches, departments etc.    ** or less based on quantity

Annual Fees (Standard or Enterprise*)

# of Non-Archived VolunteersAnnual Subscription
Up to 50 volunteers$135
Up to 100 volunteers$235
Up to 150 volunteers$330
Up to 200 volunteers$380
Up to 250 volunteers$475
Up to 300 volunteers$545
Up to 400 volunteers$650
Up to 500 volunteers$750
Up to 600 volunteers$825
Up to 750 volunteers$925
Up to 1,000 volunteers$1080
Up to 1,250 volunteers$1,330
Up to 1,500 volunteers$1,545
Up to 2,000 volunteers$2,010
Up to 2,500 volunteers$2,330
Up to 3,000 volunteers$2,585
Up to 4,000 volunteers$3,010
Up to 5,000 volunteers$3,450
Up to 6,000 volunteers$3,850
Up to 7,000 volunteers$4,060
Up to 8,000 volunteers$4,380
Up to 9,000 volunteers$4,605
Up to 10,000 volunteers$4,760
Over 10,000 volunteersAsk Us

*Minimum annual subscription for Enterprise accounts is $750

Standard vs. Enterprise

Standard Edition

The Standard Edition is recommended for most organizations that have just one location and where administrators with access to volunteer profiles should be able to see all volunteer profiles.

The Enterprise Edition is for organizations that want some separation between groups of volunteers such as at different locations or branches.


Enterprise Edition

Enterprise without Regions

Enterprise with Regions

   A video on this page explains the extra functionality found in the Enterprise Edition.


Additional and Optional Services

Help getting started, data migration, training … we’ve got you covered!

Getting Started

You can easily add the custom fields and qualifications to meet your unique data collection needs. If for any reason, you’d like us to take care of it, we’re happy to help.

System Configuration Standard Edition Enterprise Edition
Setting up initial Custom Fields, Qualifications and Branding $250 Included
Data Migration
Importing Contact details $100 Included
Additional Importing – Custom fields (interests, traits, qualifications etc.) $20 / field $20 / field
Hours logs – we will need to see the data to provide you with a quote Various Various


We recognize that different people and different organizations have different training needs. Many of our clients are self-taught by diving in and accessing our help files as needed, while others take advantage of personal training services. You decide what is best for you and one way or another, we’ll be there to support you.

Volunteer Impact Standard Edition Training
Option 1 – Four forty-five minute personal web meetings $375
Option 2 – Two half day hands-on sessions, at your location
(Recommended when you will have multiple administrators you would like trained)
+ travel
Custom training services – When the other options don’t quite fit, we are happy to tailor a custom training program to fit your needs Call us
Volunteer Impact Enterprise Edition Training
Customized to meet your needs

Click for pricing on other Better Impact modules

Client Impact – For organizations where volunteers engage with organization clients

Member Impact – A simple membership CRM and communications tool

Donor Impact – Available as a beta pre-release version for those with basic requirements


What if I go over the number of volunteers listed on my invoice?

You can continue to add volunteers and use the software as usual. The next time we invoice it will be on the then accurate number.

What payment methods do you accept?

VISA, MasterCard, American Express, Discover, cheque or purchase order.

Once my organization purchases, how long will it take to set it up?
It is reasonable for you to have your database ready to launch within 30-days or less with the Standard Edition and your Enterprise Edition database within 60 days or less, depending on whether or not you have data we need to import and how many different volunteer positions you have. And, we’re here to help!

Is my organization billed monthly or annually?

Your organization will be billed once each year to renew your software subscription.

How will I know what my organization will be billed each year?
Approximately 45 days before your anniversary date an invoice is generated based on the number of volunteers in your database whose status is Accepted or Inactive (On leave). Volunteers listed as Applicant, In Process or Archived do not factor into the amount you get billed. Your anniversary date will be the first day of the month after your purchase.

Can administrators be configured to have access to volunteers and/or clients and/or members and/or donors?

Yes. Administrators can be given access to volunteers only, clients only, members only, donors only or any combination of the four. (A subscription to relevant modules required.)

What your peers have said

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